Tennessee Chapter
American College of Surgeons

2024 Annual Meeting & Trauma Symposium

August 1 – 4, 2024

The Westin Chattanooga
Chattanooga, TN

Exhibitor Prospectus

 

The TN Trauma Symposium sessions will be held on Thursday, August 1, 9:00 am – 3:00 pm, and the TNACS Annual Meeting sessions will start on Friday, August 2, 11:00 am. (Set up times noted below,)

Exhibitors may arrive Thursday or Friday as best fulfills your marketing strategy. There is one exhibit fee for the event. 

Meeting Venue and Hotel Information

August 1 – 4, 2024

The Westin Chattanooga
801 Pine St
Chattanooga, TN 37402

(423) 531-4653

* Chattanooga, TN is in the Eastern Time Zone.

There are three easy ways to participate!

1) Commercial Promotion Opportunities

 

Exhibit Booths

Tabletop Exhibit ($2,500) Includes:

    • One 6’ draped table and 2 chairs
    • Two complimentary representative ID badges (additional badges may be purchased for $125 each)
    • Complimentary Breakfast, Lunch, Breaks, Receptions, Dinners (registration required for dinners)

Exhibitors will be notified of confirmed exhibit space by July 15, 2024.

Exhibit space is limited and will be assigned on a first-paid/first-served basis.

       Shipping, Box pickup, Electricity, AV

                  Shipping

    • Ship exhibitor boxes to
      801 Pine Street
      Chattanooga, TN  37402
    • Address the Package in the Attention of Guest/Exhibitor Company and TN Chapter, ACS
    • The Westin will store the packages at no charge within 2-3 days of the guest’s arrival date.
    • If exhibitors will be shipping packages over 50-60 pounds, please alert the hotel directly to make arrangements. 423.803.5951
    • Please note that we do not have a lift for the Back Dock Area and guests will be responsible for shipping material prior to and after the event.

Material Shipped over 100+ Pounds:

The Shipper needs to be a full-size Semi Truck with a Lift to place Pallets on our Back Dock area, as we do not have a Lift. We can disassemble the package in the Back Dock Area to relocate to the proper Exhibitors Space.

            Box Pickup

    • Exhibitors are responsible for scheduling pick-up with the carrier of their choice. Hotel will remove from exhibit area to pick up area.

A/V including Electricity

    • See attached form

2) Sponsorship Levels

 

     Gold Level – $10,000

  • Opportunity for sponsorship of Thursday Night Reception for Trauma Session Attendees.  Recognition on meeting signage and meeting materials.

  • Special recognition at the Friday and Saturday Morning Coffee with Exhibitors Break.

  • Recognition on the meeting app with company logo and contact information. Link to Company website from TNACS website.

  • Video message produced by your company on TNACS website.

     Silver Level – $5,000

  • Recognition on meeting signage and meeting materials.

  • Special recognition at the Saturday Morning Coffee with Exhibitors Break.

  • Recognition on the meeting app with company logo and contact information. Link to Company website from TNACS website.

  • Video message produced by your company on TNACS website.

     Bronze Level – $3,500

  • Recognition on the meeting signage and promotional materials.

  • Special recognition at the Saturday Morning Coffee with Exhibitors Break.

  • Link to Company website from TNACS website.

3) Commercial Support Opportunities/Educational Grants

 

The Tennessee Chapter, ACS (TNACS) provides companies the opportunity to support the 2024 Annual Meeting Scientific Sessions in the form of an educational grant. 

Educational grants may be used to support the meeting as a whole, faculty honoraria and expenses, and food and beverage for all learners. 

Contact wanda@tnacs.org for more information.

Exhibition Schedule

 

* Times Subject to Change…

 

Thursday, August 1, 2024 – TN Oscar Guillamondegui Trauma Symposium
8:00 AM – 10:00 AMExhibitor Set-Up
10:05 AM – 10:20 AMExhibits Open
11:50 AM – 12:30 PMLunch and Visit with Exhibitors
1:45 PM – 2:00 PMBreak with Exhibitors
3:00 PM – 3:30 PMNetworking Time – Exhibitors Are Welcome to Join
5:30 PM – 6:30 PMReception
Friday, August 2, 2024 – TNACS Annual Meeting
9:00 AM – 11:00 AMExhibitor Set-Up
11:00 AM – 1:00 PMBuffet Lunch Open for All; TCAC and CoC Meetings  
1:00 PM – 1:25 PMVisit Exhibits
2:30 PM – 2:45 PMBreak – Visit Exhibits
5:00 PM – 7:00 PMCocktail Reception and Surgical Jeopardy/Family Feud
Saturday, August 3, 2024 – TNACS Annual Meeting
7:00 AM – 7:50 AMExhibits Open/Breakfast with Exhibitors
9:00 AM – 9:15 AMBreak with Exhibitors
11:45 AM – 12:30 PMLunch
3:00 PM – 3:15 PMBreak with Exhibitors
3:30 PMExhibitor Tear-Down

 

Exhibitors who are staying until Sunday are welcome to join the group for the Saturday evening social events.   

Exhibitor Questions

 

Please contact Wanda McKnight at wanda@tnacs.org if you have questions regarding your exhibitor booth or set-up.

Cancellations

Registration

Exhibitor Registration will close at 11:59 PM ET on July 25, 2024.

Onsite exhibitor registration will not be available.

When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, Discover, Mastercard, or Visa). You will receive two emails once you register – 1) a confirmation email and 2) a registration statement email which serves as your receipt (if you paid by credit card) or invoice (if you plan to pay by check).

If you are paying by check, make your check payable to KnowledgeConnex, include your invoice # that is on your registration statement email, and mail your check to KnowledgeConnex. The mailing address will be on the registration statement email.

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