Exhibitor Info



Booth Cost

On or before July 1, 2018$2,000.00
After July 1, 2018$2,500.00

All exhibit spaces include one 6’ draped table with 2 chairs.

Exhibitors will be notified of confirmed exhibit space by July 15, 2018.

Exhibit space is limited and will be assigned on a first-paid/first-served basis.

All exhibitors are welcome to attend all educational sessions and social events.

Educational Grant Opportunities

Sponsor a Break:  $1,500
Sponsor a Luncheon:  $3,000
Sponsor a Cocktail Reception:  $5,000

Exhibitor/Marketing Opportunity – Program Advertising

Full page: $900
Half page: $700
Business Card: $500

Location

DoubleTree by Hilton Hotel Nashville Downtown
315 4th Ave N
Nashville, TN 37219

Click here for hotel information.

Exhibition Schedule

Friday, August 10th

8:00 AMExhibitor Registration & Set-up
12:00 PMExhibits Open/Attendee Registration Open
1:00 PMMeeting begins
2:30 - 3:00 PMBreak with Exhibitors
5:00 - 6:00 PMCocktail Reception

Saturday, August 11th

7:00 - 8:00 AMContinental Breakfast with Exhibitors
9:55 - 10:15 AMBreak with Exhibitors
3:45 - 4:15 PMBreak with Exhibitors
4:45 - 6:30 PMSurgical Jeopardy & Cocktail Reception

Sunday, August 12th

7:00 - 7:30 AMContinental Breakfast with Exhibitors
7:30 AMExhibits may be dismantled

Booth Design and Shipping

Each exhibit space is approximately 10 x 10; a 6 foot table will be provided. It is preferred that table-top exhibits only are used. Complimentary Internet access is provided.

Boxes should not arrive more than 48 hours prior to group arrival. Each exhibitor will be responsible for handling charges if applicable.

DoubleTree by Hilton Hotel Nashville Downtown
Attn:  Mallory Bair/Exhibitor/Company Name; TNACS; Hold for Arrival August 10
315 4th Ave N
Nashville, TN 37219

There will be a handling charge as follows:

Three (3) boxes up to 36″ x 24″ x 24″ will be stored complimentary
Additional Boxes up to 36″ x 24″ x 24″ $5.00 per box
Larger boxes / display cases $10.00 per box

Box pickup after the meeting:
Exhibitors need to have their boxes packed up, labeled and schedule a pickup through FedEx or UPS. The hotel does not provide labels or packing materials. Hotel staff will take the boxes to the shipping department for pickup.

Use attached form for electricity and other exhibit space needs:

DoubleTree Exhibitor Electrical Order Form

DoubleTree Credit Card Authorization Form

DoubleTree Copy Services


Cancellation

Please visit the terms and conditions.

Click here if you need to cancel your registration.

Registration

Online registration has closed. Onsite registration will NOT be available.